The document management system allows you to create different storage repositories with individual access rights. All data is stored securely and encrypted in the cloud so that users can access it from anywhere at any time thanks to its high availability.

Fast access directly when the alarm is triggered

Within an existing GroupAlarm account, any number of document storage locations can be booked, each with up to 10 gigabytes of space. This allows, for example, property plans, telephone lists, forms, evacuation plans, hydrant plans and rescue maps to be stored centrally and easily retrieved when required.

This fast access to a large number of documents is particularly useful for emergency services and organisations that rely on precise and up-to-date information in emergency situations - especially in the chaos phase:

fire brigades

With the document manager, firefighters have immediate access to all relevant information via the app as soon as the alarm is raised. Property plans, route maps and water extraction points provide clear orientation, while rescue maps and hazardous substance data sheets provide vital details. This provides emergency services with important information for dealing with the situation even before they arrive at the scene.

Industrial companies

Machine monitoring plays a crucial role in large industrial companies. In the event of a technical production outage, GroupAlarm’s document manager immediately provides operating instructions, building and restart plans. If IT is also affected, these documents can be retrieved independently of the company’s own infrastructure. In the event of an intruder alarm, the security service benefits from detailed plans that show exactly where all important points in the building are located. This enables a quick and coordinated response to any incident.

Public facilities

In schools, for example, GroupAlarm’s document manager is also an indispensable tool in emergencies such as evacuations. In the event of an emergency, those responsible have immediate access to the stored evacuation plans. They can also use the GroupAlarm app to view the telephone lists of employees in order to quickly inform all necessary contacts, coordinate a smooth evacuation and react to unforeseen events. Direct access to important documents and information offers a decisive advantage, especially in such stressful situations, in order to ensure the safety of all those involved.

Document key for an even better overview

In addition to the usual options such as search functions and folder structures, the various documents can be assigned specific document keys. In the event of an alarm, these document keys link the alarm to the documents stored for it. For example, if a detector in a property’s fire alarm system is triggered, the detector location, hazard information or location maps can be linked to the alarm. Thanks to freely definable document keys, existing designations such as system numbers, machine abbreviations or customised identifiers can be used in GroupAlarm. This means that all content is automatically and clearly displayed in the web interface and in the apps (iOS and Android) in the event of an alarm. The document keys are available via the alarm trigger on the web, the alarm templates, in the flow and via the API.

Secure and encrypted data storage in the cloud

Like all customer information in GroupAlarm, all files stored within the document manager are also managed securely and encrypted in the cloud. This high level of security is confirmed by the implementation of a robust information management system in accordance with ISO 27001 and proven compliance with BSI-C5 / SOC-2 criteria, which ensures that all sensitive data is protected against unauthorised access. Technically, special encryption technology ensures that data is secured both in transit and at rest, minimising the risk of data leaks or unauthorised access. In addition, users can set up different storage locations and assign individual access authorisations within the organisation. This ensures that certain documents can only be viewed or edited by authorised persons, which further strengthens control over the data. A security measure that is particularly important for organisations that work with confidential information and need to ensure that only authorised persons have access.

Utilisation

To be able to use the document storage, you must first book a storage via CREATE DOCUMENT STORAGE (owner of the organisation or authorised participants). Here you can choose between three packages:

• 1 GB at € 2.99 / month
• 5 GB for € 9.99 / month
• 10 GB at € 14.99 / month

To test the document storage, you have the option of booking a one-off free storage of 50 MB when you first set it up. This can be used indefinitely.

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